Camera ready versions of Second International Association for Safe and Ethical AI Conference (IASEAI) accepted papers will be processed through the IASEAI proceedings submission system at https://iaseai-proceedings.aaai.org.
Our editorial staff will ensure that your IASEAI paper satisfies several guidelines such as proceedings uniformity, PDF/A standardization, rich metadata and DOI registration/assignment, all while ensuring a high quality of the final outcome.
Accepted papers' contact authors must login at https://iaseai-proceedings.aaai.org and fulfill a series of steps per accepted paper before their deadline date. The steps are as follows:
IASEAI must acquire proper copyright on your paper to publish it. The contact author must download the copyright assignment form and fill, print, sign, scan it and upload it in this step.
Authors will have to upload the camera-ready PDF of their paper. The IASEAI proceedings system will then perform some automatic validations, convert the PDF to a PDF/A compliant one, and inform the user if it detects any anomaly.
The paper must follow the formatting guidelines specified in the IASEAI Author's Kit help package. Please use the included LaTeX/Word templates or make sure to adapt your sources to follow the same style.
IASEAI also requires authors to upload the sources used to build the paper. LaTeX sources will be uploaded as single .zip package containing all source files, figures and necessary style files. The package should contain everything necessary to build the camera-ready PDF, and should compile once unarchived, without having to update any file routes nor hardcoded information in them.
We require the authors validate the metadata that was initially provided during the peer-review submission. The metadata collected here will be used to fill your PDF's metadata as well as to register a DOI for your paper. Notice that most search engines and archives use that metadata to find and index papers: proper formatting and information here will help make your paper more visible!
Once all required information is filled in, you will be able to submit your paper for review. At this point, our editorial staff will review your paper to ensure that all information is correct, your paper looks great and that the PDF can be properly visualized on most devices.
After our editors have finished reviewing your paper, you will receive and e-mail with the review feedback. At this point it may be necessary for you to make some amendments to improve its presentation quality and/or fit within IASEAI 2026's proceedings.
Once the paper passes all checks it is ready for publication. Congratulations.
How long can my paper be?
Your paper can have up to 10 content pages plus an unlimited number of acknowledgements and reference pages. We will not be publishing the supplementary material, so you must not add that to your Camera-Ready Copy.
How do I submit the supplementary material?
Supplementary material is not included in the proceedings, so you don't have to submit it at this time. If you want to reference supplementary material in your paper, our suggestions are:
I want to add/remove/replace an author. How can I do so?
Authors cannot be changed at this stage as per the paper submission guide/. If you still think we should make an exception in your case, write to use at proceedings-questions@aaai.org explaining why is that author missing (or being removed from the paper), including a short explanation of their contributions. We will then evaluate it on a per-request basis.
Is it possible to correct misspelled author names?
Yes, contact us at proceedings-questions@aaai.org and we will get any misspellings fixed. Do not forget to tell us your paper number and the corrections required!
Is it possible to update the paper title?
Yes, but it may require authorization. Contact us at proceedings-questions@aaai.org and we will process the change. Do not forget to tell us your paper number and the desired new title!
What are the requirements to access to the proceedings system?
You need a modern browser with javascript enabled. The system has been thoroughly tested with both Mozilla Firefox and Google Chrome.
My question is not answered here, what should I do?
Mail us at proceedings-questions@aaai.org and we will be glad to help any way we can.